Conference Program Coordinator

3 weeks ago

Bethesda, United States Amentum Full time

Amentum is looking for a Conference Program Coordinator (CPC) as a full-time position to support research programs at the Office of the Director of National Intelligence, that collaborate across the IC to address future research needs by bringing together experts and USG through conferences, workshops, meetings, analytic exchanges, and other communicating means.

The successful candidate will be joining the current CPC to support the client onsite in the administration, planning, facilitation, and implementation of virtual, in-person, and hybrid conferences and meetings. The position is based out of Bethesda, MD, however candidate is expected to be able to travel to events at commercial venues – typically 1-2 times a month – in the DMV region (50 miles radius). Travel expenses to venues will be covered.

Job functions include:

  • Support client/Coordinate efforts with CPC on event planning, including processing approval of event requests, planning logistics, conference setup, execution, and conclusion of projects.
  • Conduct virtual conferences on platforms such as Webex and MS Teams and record conference proceedings for dissemination, as directed by the USG.
  • Work with Finance and Procurement for tasks such as ordering supplies, paying vendors, and following up on contracts for events.
  • Schedule conference facilities and technical capabilities to meet requirements for each conference, including A/V and technology needs.
  • Support the planning, development, and dissemination of conference publications and related announcements.
  • Coordinate the setup of registration websites with IT to collect and keep track of attendee participation and communicate information with participants.
  • Provide post-event reports including participant attendance and final costs for venues, etc.
  • Conduct research for venues and maintain database for future reference.

Required Qualifications:

  • Active TS/SCI with CI poly security clearance
  • Ability to be onsite 100% of the time in Bethesda, MD or at commercial venues across DMV region
  • Administrative and event management/planning experience
  • Associate or bachelor's degree, or combination of education, professional training, or work experience
  • Superior communication, interpersonal, and organizational skills
  • Proficiency with Microsoft Office tools, in particular Word, PowerPoint, Excel

Desired Skills:

  • Experience with event planning
  • Experience with virtual conferences on platforms such as Webex and MS Teams

Please be aware that the position mandates a six-month probationary period from the date of hire to establish suitability

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.

  • Education Programs Coordinator

    4 weeks ago

    Bethesda, Maryland, United States National Foundation for Infectious Diseases Full time

    About UsThe National Foundation for Infectious Diseases (NFID) is a national non-profit healthcare organization dedicated to promoting healthier lives for all through the effective prevention and treatment of infectious diseases across the lifespan.Job SummaryWe are seeking a detail-oriented Education Programs Coordinator to support live and online...

  • Osteopathic Medicine Program Coordinator

    3 weeks ago

    Bethesda, Maryland, United States American Association of Colleges of Osteopathic Medicine Full time

    AACOM Program Associate RoleWe are seeking a highly motivated and organized Program Associate to support the advancement of education initiatives through program implementation, evaluation, member engagement, and meeting coordination.Key Responsibilities:Coordinate meetings and prepare materials, agendas, and meeting minutesSupport membership programs,...

  • Education Programs Coordinator

    5 months ago

    Bethesda, United States National Foundation for Infectious Diseases (NFID) Full time

    Are you looking for an opportunity to play a pivotal role in a national non-profit healthcare organization? Do you have a passion for public health and directly contributing to the education of healthcare professionals about the prevention and treatment of infectious diseases? Are you interested in supporting a variety of education-focused programs to gain...

  • Program Coordinator

    1 month ago

    Bethesda, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Our client, a renowned international medical association, is seeking an organized and driven Program Coordinator to support the coordination and execution of their globally recognized training programs. This position is crucial to ensuring that medical professionals receive top-tier educational experiences....

  • Program Coordinator

    2 weeks ago

    Bethesda, United States Library Systems & Services LLC Full time

    LAC Federal is looking for a Program Coordinator to manage all activities related to a major collection discoverability project at a world-renowned institution. This role involves program monitoring, performance management, technical assistance, and comprehensive reporting on all aspects of the project. The Program Coordinator will work closely with...

  • Program Coordinator

    4 weeks ago

    Bethesda, Maryland, United States Henry M. Jackson Foundation for the Advancement of Military Medicine Full time

    Program Coordinator Job DescriptionHenry M. Jackson Foundation for the Advancement of Military Medicine is seeking a highly organized and detail-oriented Program Coordinator to support the Uniformed Services University Department of Surgery. The successful candidate will provide administrative project oversight, coordinate budget and accounting, space...

  • Program Planning and Development Director

    3 weeks ago

    Bethesda, Maryland, United States NIH-NLM-LH Full time

    Black Canyon Consulting (BCC) is currently seeking a highly skilled and experienced Program Planning and Development Manager to support our work at the Lister Hill National Center for Biomedical Communications at the National Library of Medicine (NLM), an institute of the National Institutes of Health.This is a part-time opportunity with BCC and is located...

  • Program Coordinator

    6 months ago

    Bethesda, United States Henry M. Jackson Foundation for the Advancement of Military Medicine Full time

    Join the HJF Team! The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians...

  • Program Planning and Development Manager

    2 weeks ago

    Bethesda, United States NIH-NLM-LH Full time

    Black Canyon Consulting (BCC) is currently searching for a Program Planning and Development Manager to support our work at the Lister Hill National Center for Biomedical Communications at the National Library of Medicine (NLM), an institute of the National Institutes of Health. This opportunity is part-time with BCC and it is on-site in Bethesda, MD and/or...

  • Membership Coordinator

    3 weeks ago

    Bethesda, Maryland, United States Parenteral Drug Association Full time

    Job DescriptionThe Membership-Volunteer Coordinator will play a pivotal role in promoting volunteer opportunities and actively seeking volunteer members for the Parenteral Drug Association. This position will work closely with PDA staff to develop new pathways for volunteer activity, support the placement of volunteers, and ensure member satisfaction with...

  • Scientific Program Coordinator

    4 weeks ago

    Bethesda, Maryland, United States Columbus Technologies Full time

    Job SummaryColumbus Technologies is seeking a highly skilled Scientific Program Coordinator to join our team at the National Institutes of Health (NIH) in Bethesda, MD. As a key member of our Small Business Program, you will assist the Small Business Strategy Coordinator with various activities, including research, data analysis, and logistical planning.Key...

  • Programs Director

    3 weeks ago

    Bethesda, Maryland, United States Parenteral Drug Association Full time

    Job OverviewThe Director of Programs and Events will lead the Programs team, focusing on project management and program development for all meetings and events. This role serves as the key external liaison to program planning committees and internal liaison to the Parenteral Drug Association. The Director will provide enthusiastic team direction for 2 team...

  • Program Planning and Development Manager

    3 weeks ago

    Bethesda, Maryland, United States NIH-NLM-LH Full time

    Black Canyon Consulting (BCC) is currently seeking a highly skilled and experienced Program Planning and Development Manager to support our work at the Lister Hill National Center for Biomedical Communications at the National Library of Medicine (NLM), an institute of the National Institutes of Health. This opportunity is part-time with BCC and it is on-site...

  • Program Coordinator

    3 weeks ago

    Bethesda, United States Disability Solutions Full time

    Program Coordinator - Medical Communications at Precision Medicine Group (View all jobs) Remote, United States Position Summary: At PRECISIONscientia, the Program Coordinator (PC) plays an important role in the successful delivery of our programs. The PC works under the direction of the Program Director (PD) or Program Manager (PM) on the client team to...

  • Senior Administrative Coordinator

    4 weeks ago

    Bethesda, Maryland, United States Contemporaries Full time

    Job SummaryContemporaries, a government contracting firm with over 32 years of experience, is seeking a highly skilled Senior Administrative Coordinator to support our team. This is a remote position with occasional in-office work, requiring strong organizational and time-management skills.Key Responsibilities:Provide administrative support to ensure...

  • Program Associate

    2 months ago

    Bethesda, United States American Association of Colleges of Osteopathic Medicine (AACOM) Full time

    AACOM (American Association of Colleges of Osteopathic Medicine) is seeking a full-time, experienced Program Associate to support the advancement of education initiatives through program implementation, evaluation, member engagement, and meeting coordination,     If you are someone who: Operates with an exceptional attention to detail Is skilled at...

  • Operations Coordinator

    3 weeks ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job Summary:GAP Solutions, Inc. (GAPSI) is seeking an experienced Operations Coordinator to join our team. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Coordinate the preparation of various items, including travel requests, professional...

  • Operations Coordinator

    1 week ago

    Bethesda, United States Axle Full time

    Job DescriptionJob Description(ID: 2024-7665)Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management,...

  • Afternoon Programming Coordinator-Early Learning

    1 month ago

    Bethesda, Maryland, United States Guidepost Montessori Full time

    Job Title: Afternoon Programming Coordinator-Early LearningGuidepost Montessori is seeking a highly organized and responsible individual to lead the introduction and implementation of new curriculum to our current extended day (after school) programming.Job Summary:The Afternoon Programming Coordinator-Early Learning will oversee and execute all program...

  • Front Desk Coordinator

    3 weeks ago

    Bethesda, Maryland, United States Acento Real Estate Partners Full time

    Job OverviewAcento Real Estate Partners is seeking a highly organized and detail-oriented Front Desk Administrator to manage daily office operations. This role is ideal for a motivated individual with excellent communication skills and a strong work ethic.Key Responsibilities:Manage daily office operations, including opening and closing during business...