Executive Financial Admin

1 week ago

Louisville, United States Vaco Full time

Vaco has partnered with a company looking for an Executive Financial Admin

Position Summary:
The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage budgets, and coordinate administrative activities. The ideal candidate is highly organized, detail-oriented, and adept at handling confidential information.

Key Responsibilities

1. Financial Management:

  • Prepare and analyze financial reports, budgets, and forecasts.
  • Monitor expenditures and ensure compliance with financial policies.
  • Support the preparation of monthly, quarterly, and annual financial statements.
  • Assist in managing payroll, accounts payable, and accounts receivable processes.

2. Executive Support:

  • Coordinate and schedule meetings, travel arrangements, and events for senior executives.
  • Draft correspondence, presentations, and other materials as needed.
  • Maintain and organize sensitive financial and administrative documents.

3. Budget and Planning:

  • Collaborate with executives to develop and track budgets.
  • Provide insights and recommendations for cost optimization.
  • Assist in financial planning and strategic decision-making processes.

4. Compliance and Reporting:

  • Ensure adherence to company policies, procedures, and regulatory requirements.
  • Prepare and submit required financial documentation for audits and compliance purposes.
  • Maintain accurate records of all financial transactions and reports.

5. General Administration:

  • Oversee the day-to-day administrative operations of the office.
  • Manage vendor contracts and ensure timely payment of invoices.
  • Supervise or support administrative staff, if applicable.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

  • Executive Financial Admin

    1 week ago

    Louisville, United States Virtual Full time

    Vaco has partnered with a company looking for an Executive Financial Admin! Position Summary: The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage...

  • Executive Financial Admin

    5 days ago

    Louisville, United States Vaco Full time

    Vaco has partnered with a company looking for an Executive Financial Admin!Position Summary: The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage...

  • Executive Financial Admin

    5 days ago

    Louisville, United States Vaco Full time

    Vaco has partnered with a company looking for an Executive Financial Admin!Position Summary: The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage...

  • Vaco | Executive Financial Admin | louisville, ky

    3 days ago

    louisville, United States Vaco Full time

    Vaco has partnered with a company looking for an Executive Financial Admin!Position Summary: The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage...

  • Vaco | Executive Financial Admin | louisville, ky

    5 days ago

    louisville, United States Vaco Full time

    Vaco has partnered with a company looking for an Executive Financial Admin!Position Summary: The Executive Financial Administrator is a key support role responsible for managing and overseeing financial and administrative functions to ensure smooth operations. This role involves working closely with senior executives to provide financial analysis, manage...

  • Financial Advisor Associate

    3 weeks ago

    Louisville, United States Ameriprise Financial Full time

    Work with an experienced advisor to build a personal book of business and help shape clients' financial future, by developing an ongoing financial planning relationship focused on accomplishing clients goals. Build a pipeline, complete with personal and professional contacts and new leads.Key ResponsibilitiesObtain your required licenses/credentials within...

  • Executive Assistant

    3 weeks ago

    Louisville, United States NIMBUS INC Full time

    NIMBUS is seeking an Executive Assistant with at least 3 years' experience in the Louisville, KY area. This position is responsible for providing day to day support to the CEO and Managing Partner and other senior leaders as needed. This position is responsible for maintaining contact files, preparing and processing internal communications, managing...

  • Executive Vice President for Finance and Administration and Chief Financial Officer

    2 months ago

    Louisville, United States InsideHigherEd Full time

    University of LouisvilleExecutive Vice President for Finance and Administration and Chief Financial OfficerThe University of Louisville (UofL) seeks a strategic and collaborative leader to serve as its next Executive Vice President for Finance and Administration and Chief Financial Officer (EVP/CFO).Founded in 1798 as one of the nation's first city-owned...

  • Chief Financial Officer

    4 weeks ago

    Louisville, Kentucky, United States Speed Art Museum Full time

    Job OverviewThe Speed Art Museum is seeking a highly skilled Chief Financial Officer to lead its financial operations and drive strategic growth. As a key member of the Senior Leadership Team, the CFO will be responsible for developing and implementing financial strategies to support the museum's mission and goals.The ideal candidate will have a proven track...

  • Accounting Policy and Financial Management Executive

    3 days ago

    Louisville, Kentucky, United States Old National Bank Full time

    Job DescriptionOld National Bank seeks a highly skilled Accounting Policy and Project Manager to join our team. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving.Our team members are our greatest...

  • Chief Financial Strategist

    3 weeks ago

    Louisville, Kentucky, United States Synerlou Recruiting, LLC Full time

    The Senior Finance Manager will be responsible for overseeing all financial-related activities, including accounting, finance, forecasting, and strategic financial planning. This role will also involve direct responsibility for deal analysis and partnership compliance. Our company is a creative workforce that prioritizes people and technology. We value...

  • Financial Operations Specialist

    4 weeks ago

    Louisville, Kentucky, United States Jobot Full time

    Financial Operations SpecialistThis role is a fantastic opportunity to contribute to the financial health of a well-known healthcare provider. The ideal candidate will have a strong understanding of accounts payable processes and best practices, as well as excellent analytical skills and attention to detail.Responsibilities:1. Process, verify, and reconcile...

  • Regional Executive

    4 weeks ago

    Louisville, Kentucky, United States American Red Cross Full time

    Regional Executive Job DescriptionThe American Red Cross is seeking a highly skilled and experienced Regional Executive to lead our efforts in the region. As a key member of our leadership team, you will be responsible for representing the American Red Cross in the community, building strong relationships with key organizations and community leaders, and...

  • Financial Reporting Specialist

    4 weeks ago

    Louisville, Kentucky, United States Churchill Downs Incorporated Full time

    Job DescriptionSummary:Churchill Downs Incorporated is seeking a highly skilled Staff Accountant to assist with maintaining the general ledger and preparing and consolidating internal and external accounting and financial reporting functions for a publicly traded company.Key Responsibilities:Execute month-end closing procedures, preparing journal entries and...

  • Chief Financial Officer

    5 days ago

    Louisville, United States V-Soft Consulting Group, Inc. Full time

    CFO Position – Hybrid in Louisville, KY (open to other locations)The CFO is responsible for overseeing the organization's fiscal operations, managing risks, and driving financial strategy. This role requires expertise in financial management, from accounting to investments, and strong leadership skills as it supervises key departments. The CFO ensures...

  • Financial Reporting Accountant

    4 weeks ago

    Louisville, Colorado, United States Global Medical Response Inc Full time

    Job Description:Global Medical Response Inc is seeking a highly skilled Financial Reporting Accountant to join our team. As a key member of our accounting department, you will be responsible for assisting in the preparation of our SEC filings, including the 10Q's and 10-K, as well as monthly general ledger closing activities.Responsibilities:Assist in the...

  • Senior Financial Strategy Manager

    3 days ago

    Louisville, Kentucky, United States PNC Bank NA Full time

    OverviewPNC Bank NA is a leading financial institution seeking an experienced Senior Financial Strategy Manager to join its team. This role will play a critical part in driving the company's growth and success.SalaryThe estimated salary for this position is $175,000 - $250,000 per annum, based on industry standards and location.Job DescriptionThe Senior...

  • Financial Center Manager

    6 days ago

    Louisville, United States Fifth Third Bank Full time

    Make banking a Fifth Third betterWe connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank.As a Financial Center Manager, you will:* Lead and coach a team that drives consistent operating rhythms and ongoing relationship management while providing a memorable customer experience.*...

  • Medical Financial Specialist

    4 weeks ago

    Louisville, Kentucky, United States Jobot Full time

    Company OverviewOur client is a well-established healthcare provider dedicated to delivering top-notch medical services to a wide patient base. With a strong commitment to patient care and community involvement, they strive to provide innovative medical solutions and contribute to healthcare research and education.SalaryThe salary for this position is...

  • Senior Corporate Financial Manager

    4 weeks ago

    Louisville, Kentucky, United States Churchill Downs Incorporated Full time

    The role of Senior Corporate Financial Manager at Churchill Downs Incorporated is a dynamic position that oversees the day-to-day operations of the Treasury department. This position reports directly to the Director of Treasury and is responsible for ensuring compliance with best practices in all aspects of Treasury operations.The Senior Corporate Financial...