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Entry Level Event Coordinator

4 months ago

Miami, United States Tone Talk Tel Full time

Position Title: Entry-Level Event Coordinator

Location: Miami, FL

Company: Tone Talk Tel

Type: Full-Time

About Us:Tone Talk Tel is a dynamic and innovative event planning company specializing in creating memorable experiences for a wide range of clients. From corporate events to social gatherings, our team is dedicated to delivering exceptional service and flawless execution. We are seeking a motivated and detail-oriented Entry-Level Event Coordinator to join our team and assist in the planning and execution of various events.

Job Summary: The Entry-Level Event Coordinator will play a crucial role in supporting the planning, organization, and execution of events. This position offers an excellent opportunity for someone looking to start their career in event management and gain hands-on experience in a fast-paced environment. The ideal candidate will be a proactive problem-solver with strong organizational skills and a passion for creating memorable events.

Key Responsibilities:

  • Assist in the planning and coordination of events, including corporate meetings, conferences, weddings, and other special occasions.
  • Coordinate logistics, including venue selection, catering, entertainment, transportation, and other event services.
  • Maintain and update event documentation, including contracts, schedules, and budgets.
  • Communicate with vendors and suppliers to ensure timely delivery of services and products.
  • Assist with on-site event setup, execution, and breakdown, ensuring all details are handled smoothly.
  • Provide administrative support, such as scheduling meetings, preparing reports, and managing event-related correspondence.
  • Monitor event timelines and ensure deadlines are met.
  • Handle any issues or problems that arise during the event planning process or on the event day.

Qualifications:

  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
  • Flexibility to work evenings, weekends, and holidays as needed.
  • Creative thinking and problem-solving skills.
  • Ability to work well both independently and as part of a team.