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Entry Level Events Assistant

3 months ago

Miami, United States Tone Talk Tel Full time

Job Title: Entry-Level Event Assistant

Location: Miami, FL

Company: Tone Talk Tel

Job Description:

Position Summary: The Entry-Level Event Assistant will support the Event Planning team in the coordination and execution of various events. This role involves a variety of tasks, including administrative duties, vendor coordination, on-site event support, and post-event follow-up. The ideal candidate is highly organized, enthusiastic, and eager to learn about the event planning industry.

Key Responsibilities:

  • Assist in the planning and execution of events, including corporate meetings, weddings, conferences, and social gatherings.
  • Coordinate with vendors, suppliers, and venues to ensure timely delivery of services and products.
  • Support the Event Planning team with administrative tasks, including answering phones, scheduling meetings, and managing email correspondence.
  • Participate in site visits and assist with event setup and breakdown.
  • Help manage event logistics, such as registration, attendee check-in, and seating arrangements.
  • Conduct post-event evaluations to gather feedback and assist in the preparation of event reports.
  • Maintain inventory of event supplies and materials.
  • Perform other duties as assigned by the Event Manager or Senior Event Planner.

Qualifications:

  • High school diploma or equivalent.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and work under pressure in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Flexibility to work evenings, weekends, and holidays as needed.