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Administrative Assistant

1 month ago

Fort Walton Beach, United States Cardinal Point Full time
Job Details SOF GLSS MQ9 FT. WALTON - Ft. Walton Beach, FL Full Time Bachelor's degree or Relative Exper As Required AnyJob Description

*Incumbents Only*

 

Essential Duties and Responsibilities include, but are not limited to:

  • Supports the Operations functional Associate Manager and deployed workforce with commercial travel scheduling, expense reports, CAC card renewals, USG Letter of Agreements (LOA’s) and Synchronized Pre-deployment and Operations tracker (SPOT) records management.

  • Represents organizational unit on administrative matters.

  • Recommends, interprets, and/or implements company and internal administrative policies and procedures. Performs as a generalist a combination of administrative tasks in such functional areas as Finance, Human Resources, Purchasing, and/or Traffic. May prepare budgeting, project scheduling, and statistical reports as required.

  • Works under very general supervision. Work is reviewed for soundness of judgment and overall adequacy and accuracy.

  • Contributes to the completion of organizational projects and goals by performing tasks requiring discretion and general knowledge and ability.

  • Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.

  • Frequent use and general knowledge of industry practices, techniques, and standards. General application of standard concepts and principles.

  • Frequent internal company and external contacts. Represents organization on specific projects, teams.

  • Develops solutions to a variety of problems of moderate scope and complexity.

  • Refers to policies and practices for guidance.

  • Other duties and requirements as identified and/or prescribed to meet program requirements. 

Qualifications and Experience

Required Education and Experience

  • Possess excellent work ethics, verbal and written communication skills and be detailed and accurate in performing all administrative and routine functions. 

  • Be able to work in an environment that is fast paced while completing multiple tasks and meeting stringent timelines, to include ability to work independently without direct supervision. 

  • Be able to write correspondence in a military format when necessary.

  • Able to enter data into multiple databases or spreadsheets. Ensure consistency and appropriate cross-referencing for both newly entered and previously entered data. Retrieve data and use data to respond to a variety of Customer and vendor inquiries. Perform research to determine reasons for patterns of transaction errors and failures. 

  • Able to conduct extensive searches for information pertaining to complex and/or unusual supply transactions and patterns; assemble retrieved information into different formats to meet different requirements; for example, status reports, unmet Customer needs, and other similar areas. 

  • Maintain files in accordance with applicable Department of Defense (DoD) regulations. 

  • Proficiently use MS Office application software to maintain data and submit reports of varying types and formats via internal management control databases, spreadsheets, and other reporting tools in a variety of program application software. 

  • Be willing to attend and satisfactorily complete, required training associated with job responsibilities. 

  • Crosstrain with other contracted positions to fill in during absences (specific to exempt/salaried positions). 

  • Bachelor’s degree from an accredited college in a related discipline, or equivalent experience/combined education, with 3 years of professional experience; or 1 year of professional experience with a related master’s degree. Considered experienced, but still a learner.

 

Supervisory Responsibilities

As Required

 

Security Responsibilities

  • Eligible and obtain (if required) a DoD Personnel Security Clearance.

  • Must comply with all company Information Systems security policies and procedures. 

  • May be responsible for proper classification and marking of all information and materials. Employee shall not divulge any information or afford access to other employees not having a need-to-know authorization. Shall not divulge information outside company without management approval. Will be required to execute company non-disclosure agreement prior to access to any controlled information. 

 

Certificates, Licenses, Registrations 

As Required

 

Reasoning Ability and Mathematical Skills 

Must be able to analyze problems, collect data, establish facts, and draw valid conclusions.  An ability to interpret complex customer requirements and attitudes from verbal, non-verbal, and written communication is desirable. Must be able to calculate figures and numbers, and percentages and be able to draw and interpret graphs.

 

Work Environment and Physical Demands  

The work environment and physical characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Must be able to lift and/or move at least 50 pounds.  

 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability.