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Payroll Tax Coordinator
4 months ago
JOB OVERVIEW:
The purpose of this position is to provide accurate tax withholding for employees while continuing to meet government laws and tax regulations. Accurately prepare and file U.S. and Canadian tax returns, execute tax payments meeting required due dates. Reconcile Payroll accounts each month on a timely basis.
ROLES AND RESPONSIBILITIES:
-Assemble tax reports applicable to multi-million dollars federal, states and local, workers comp and health tax preparation. Utilize RPA process to balance and analyze data to ensure accurate tax payment and reporting.
-Maintain quarterly state/local checklist with appropriate due dates, form requirements and payment history.
-Execute tax payments for approval through the Wells Fargo ACH and Recurring Payment Subsystems. Establish and maintain banking and vendor master records.
-Prepare and file Quarterly SUI tax returns and payments. Assemble applicable reports; calculate tax liability and initiate ACH or Recurring payments. Download SUI files from the payroll drive onto diskettes ensuring files are named and formatted as directed by state specifications.
-Annual and Quarter End preparation of state and local tax reconciliations as directed by tax entities. Download quarter-end and year-end files on-line or via CDs ensuring files meet state specifications.
-Correspond timely with taxing agencies, research tax notices and assessments providing documentation to substantiate returns and payments.
-Initiate and create journal entries associated with tax returns and reconciliation discrepancies.
-Reconcile payroll accounts each month on a timely basis. Input information into Excel spreadsheets developed by concept and account based on company standards identified by Corporate Reporting, Internal Audit and Payroll.
-Prepare weekly reconciliation of TipSmart general ledger accounts; ensure accurate balances are reflected and reported on the ARML while meeting deadlines and company standards.
-Prepare weekly accounting entries to distribute Treasury funding for daily pay card loads from a centralized clearing account to restaurant level accounts.
REQUIRED TECHNICAL SKILLS:
-Multi-state Payroll tax experience
-1-3 years Payroll Tax Processing experience
-1-3 years GL account reconciliation experience
EDUCATION:
-Bachelor's degree in Business with an emphasis in Accounting/Finance or the individual should have 3-5 years of relevant experience.
OTHER KEY QUALIFICATIONS:
-Interact and work effectively as a team player with Payroll associates, other department personnel and restaurant managers
-Ensure high level of accuracy, absolute confidentiality, and first-class service to all customers
-Strong accounting and analytical skills
-Proficiency in Excel spreadsheet
-Excellent time management
-Strong organizational skills and can complete work with minimal supervision
-Excellent attendance
-Strong knowledge of payroll processing, including tax and payroll systems
-Team player, works well within team environment, responsive to team goals and objectives
-Strong communication skills, both oral and written
-Knowledge of general ledger and creation and keying of journal entries
-Strong knowledge of internet research tools
PREFERRED SKILLS AND EXPERIENCE:
-Preferred CPP certified
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