Executive Administrative Assistant

19 hours ago

Bethesda, United States Mill Creek Residential Full time
Welcome to Mill Creek We’re glad you’re here At Mill Creek Residential we are committed to building a diverse, equitable and inclusive workplace where our associates can grow and bring their whole selves to work. This starts with our recruiting and hiring process.Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We want you to know that we encourage you to apply if this job excites you, even if you don’t meet 100% of the requirements. You may just be the right candidate for this role, or another role and make your mark at Mill Creek.Position Summary

The Executive Administrative Assistant’s primary responsibilities includes working directly with MCRT Executives by completing high-level confidential special projects,  screening and responding to telephone calls, coordinating travel arrangements, setting appointments and arranging meetings, as well as, preparing, organizing and distributing materials. This position is also responsible for approving and processing invoices, maintaining financial and confidential records and other various services.Essential Functions/Responsibilities

  • Responsible for organizing and expediting workflow for the Executive’s office.
  • Handles special projects (some are confidential) assigned by the Executive and ensures they are completed timely and accurately.  These may include due diligence studies; acquisitions; site selections, banker/investor negotiations, etc.)
  • Confidentially maintains the Executive’s calendar, appointments, travel arrangements and files.
  • Plans meetings, conferences, and other various functions and activities.
  • Prepares materials for meetings and ensures they are accurate and organized.
  • May interview, hire, train, and supervise other administrative support staff.
  • Handles communication between other offices and National Offices.
  • Researches internal and external vendor services; resolves issues; reviews and selects high service vendors.
  • Prepares and sends correspondence, memos and emails for the Executive.
  • Approves and processes invoices and expense reports and maintains organized records.
  • Manages petty cash.
  • May work with budget forecasting and variances reported monthly.
  • Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.
  • Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.
  • All other duties as assignedEducation and/or Experience
    • Bachelor’s degree in Business, Management or related real estate field is preferred for this position.
    • Minimum three years of progressively responsible administrative/office management experience
    • Experience in the field of real estate is a plus.

      Mill Creek is an Equal Opportunity EmployerAre you ready to contribute to the success of Mill Creek Residential?  If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together

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