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Staff Accountant Event/Venue Cost Management

4 months ago

Los Angeles, United States DanceOne Full time
Step into the spotlight and make every move count.
Join DanceOne and lead the rhythm of success

DanceOne is a renowned organizer of national and international dance events and competitions.
With a commitment to promoting excellence, innovation, and community in the dance industry, we bring together dancers, choreographers, instructors, and enthusiasts from around the world to celebrate the artistry and athleticism of dance.
Our events showcase a diverse range of dance styles, including contemporary, hip-hop, ballet, jazz, tap, and more, and provide participants with opportunities for growth, recognition, and networking.
Our passion for dance drives us to create unforgettable experiences for dancers and enthusiasts worldwide.
To learn more about DanceOne, please visit
/dance.one.

What We Offer

Quality Medical, Dental, and Vision Coverage, FSA, HSA, other supplemental insurance plans
401k with generous employer match
Company-paid holiday and 2+ weeks of vacation
The ability to ignite the stage and shape the future of dance events worldwide

What We Are Looking For

The DanceOne team is seeking a detail-oriented and experienced Staff Accountant.

The Staff Accountant will manage event/venue costs within our organization.
As a Staff Accountant specializing in event costs, you will be responsible for overseeing the financial aspects of planning, executing, and reconciling expenses related to various events hosted by the company.
Your role will be crucial in ensuring accurate financial records, effective budget management, and compliance with internal policies and external regulations.

In This Role, You Will

Collaborate with event planners and stakeholders to develop accurate and comprehensive budgets for upcoming events.
Utilize historical data and industry benchmarks to forecast costs and recommend budget adjustments as necessary.
Create Tour Season Deposit Budget in coordination with Director, Venues for proper forecasting of cash spend by month.
Monitor and track all expenses incurred during the planning and execution phases of events, including but not limited to venue rental, Food and Beverage, Hotel rooms, Security, Audio/Visual, etc.
Verify invoices, receipts, and contracts to ensure accuracy and adherence to approved budgets.
Track costs of each event for proper reporting/accruals.
Work with venues to determine proper payment mechanism and be responsible for making payments as needed.
Provide proper coding and approval of invoices and work with vendors to submit timely and accurate bills.
Build month end accruals for proper event/venue cost reporting.
Prepare regular financial reports detailing event/venue costs, actual vs.
budgeted expenses, and variance analysis for management review.
Present financial insights and recommendations to key stakeholders to facilitate informed decision-making.
Establish and maintain relationships with event/venue vendors and suppliers for proper recording of costs.
Review vendor contracts and agreements to ensure compliance with financial policies and contractual obligations.
Ensure compliance with internal controls, accounting standards, and regulatory requirements governing event/venue expenditures.
Identify potential financial risks and implement appropriate controls to mitigate them.
Continuously evaluate and streamline event/venue cost management processes to enhance efficiency and accuracy.
Identify opportunities for cost savings and recommend strategies for optimizing resource allocation.
Collaborate with cross-functional teams, including Tours Operations, Production operations, marketing, sales, and finance, to align event/venue costs with organizational objectives and priorities.
Provide financial insights and support to ensure seamless coordination and execution of events.
Conduct ad hoc financial analysis and special projects as assigned, providing valuable insights to support strategic decision-making and business initiatives.

What You Need

Bachelor's degree in Accounting, Finance, or related field.
Proven experience (1-2 years) in accounting or finance roles, with specific expertise in managing event/venue costs preferred.
Proficiency in financial software and Microsoft Excel; experience with accounting systems (e.g., Netsuite, Ramp) is a plus.
Strong analytical skills and attention to detail, with the ability to interpret complex financial data accurately.
Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
Solid understanding of accounting principles, financial reporting standards, and regulatory requirements.
Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

If you are a dynamic and results-driven individual with a passion for the dance industry and a desire to make a meaningful impact, we invite you to join our team at DanceOne.
Apply now to be part of a vibrant and innovative company that is shaping the future of dance events and competitions worldwide.

DanceOne is an equal-opportunity employer and is committed to providing a workplace that is free from discrimination of any kind.
We celebrate diversity and are dedicated to creating an inclusive environment for all employees.
All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by law.
We comply with all applicable federal, state, and local laws governing nondiscrimination in employment.

We appreciate the interest of recruitment agencies in partnering with us to fill our open positions.
However, at this time, we are not accepting submissions from agencies or third-party recruiters.
All candidates must apply directly through our company's official channels.
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