Advantage Services Specialist

3 months ago

St Paul, United States CommonBond Communities Full time
Description

Home is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It's why we're more than housing-we combine quality affordable homes with our on-site Advantage Services-because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people-families, seniors, veterans, and people with disabilities and other barriers-call a CommonBond community "home." Our core values are Respect, Integrity, Partnership, Innovation, and Excellence. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.

Why CommonBond Communities?:

  • Work-life balance
  • Competitive salary
  • Employee referral program
  • Comprehensive benefits package
  • Employee recognition and rewards program
  • A respectful and growth-oriented workplace
  • A chance to make a difference in the community
  • Ongoing training and professional development

CommonBond Communities invites qualified applicants to apply for the Advantage Services Specialist position at our Skyline Towers in St Paul, MN. The Administrative Services Specialist provides administrative support for Advantage Services central office staff. Specific responsibilities include: office management, program support and monitoring, communications coordination, assistance gathering information and writing grant reports, assistance prospecting, coordinating AS meeting schedules, data collection activities and providing support to the AS Vice President.

Office Management

  • Monitor Advantage Services physical space
  • Maintain work rooms and keep supplies and resources organized.
  • Maintain office supply stock and order/purchase supplies when necessary.
  • Maintain room schedules and manage room reservations.
  • Post monthly Advantage Services hours and maintain daily schedule.
  • Manage the phone system operations
  • Ensure all work room technology equipment is in good working order.
  • Process in-coming and out-going mail
  • Assist with arranging out of state travel for AS staff
  • Maintain staff lists by site
  • Coordinate process for developing, training, on-boarding and recognizing AS staff


Data collection

  • Receive monthly statistics from program providers
  • Produce monthly program and services statistics
  • Produce other reports on an as-needed basis

Team participation

  • Participate collaboratively with other members of the Advantage Services and housing site teams including participation in regular team meetings.
  • Maintain productive relationships with residents.
  • Participate in corporate projects and complete other assignments as assigned.
  • Maintain working knowledge of Advantage Services programs.

Support AS Vice President:

  • Manage schedule for AS Vice President;
  • Coordinate scheduling AS team trainings/retreats;
  • Provide information as needed/requested to other CBC areas;
  • Assist with problem solving
  • Performs other duties as assigned

Qualifications

  • High School diploma or equivalent.
  • Two to three years' experience as an administrative specialist, preferably in a nonprofit organization
  • Working knowledge of affordable housing and support services field.
  • Knowledge of community resources and service networks
  • Excellent interpersonal, verbal, and written communication skills.
  • Experience working within diverse communities, which include people of various ages, gender, sexual orientations, national origins, income levels,
  • ability levels, religious affiliations, races, and languages.
  • Ability to work well in a collaborative team environment with both internal and external partners.
  • Experience utilizing MS Office, Publisher and web-based programs.

Additional Qualifications

  • Bachelor's degree preferred
  • Experience assisting with development activities and volunteer coordination
  • Ability to open and close file drawers.
  • Ability to lift and carry up to 50 pounds.
  • Ability to file documents.
  • Ability to type data into a computer.
  • Must have a reliable transportation plan for getting to and from work.
  • Must be able to successfully complete criminal background check.

This job description is intended to provide information essential to understanding the scope of the Advantage Services Specialist position. It is not an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
CommonBond Communities is an Equal Opportunity/ Affirmative Action Employer

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