Administrative Assistant 3

1 month ago

Chicago, United States Rush University Medical Center Full time

Job Description

Location: Chicago, IL

Hospital: RUSH University Medical Center

Department: Int Med Rheumatology-Res Adm

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (9:00:00 AM - 5:30:00 PM)

Summary:

The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other information:

Required Job Qualifications:

• High School Diploma.

• Five years’ administrative experience in a healthcare setting.

• Strong project and time management skills.

• Proactive and resourceful.

• Customer-focused.

• Excellent written and verbal communication skills.

• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.

• Ability to coordinate and prioritize multiple tasks, projects and schedules.

• Ability to work independently.

• Ability to interact effectively and efficiently with all levels.

Preferred Job Qualifications:

• Bachelor’s degree.

Responsibilities:

  1. Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,

  2. Prepare and schedule meetings.

  3. Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.

  4. Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.

  5. Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.

  6. Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.

  7. Prepares confidential correspondence. Prepares reports and other documents.

  8. Reconciles accounts payable requests.

  9. Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.

  10. Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.

  11. Coordinates conference room reservations.

  12. Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.

  13. Performs other work-related duties or projects as assigned, such as facility and relocation projects.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Position Administrative Assistant 3

Location US:IL:Chicago

Req ID 11673

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