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Payroll Coordinator

4 months ago

St Paul, United States St. Paul Academy and Summit School Full time

St. Paul Academy and Summit School seeks candidates for the position of Payroll Coordinator.

Position Begins: June 2024

Status: .75 (30 hours per week) 9 AM- 3:30 PM, non-exempt, on-site, in person at our Randolph Ave. campus.

Department: Human Resources

Position Summary

The payroll coordinator handles all day to day payroll responsibilities including performing all activities necessary to process a monthly and semi-monthly payroll and is solely responsible for completing all payroll related activities for approximately 200 benefited employees and up to 150 non-benefited employees. The payroll coordinator will also update and maintain employee information in the HRIS database.

Essential Functions and Responsibilities

  • Maintains payroll information by collecting, calculating and entering data

  • Updates payroll records including tax status, and regulatory garnishments

  • Compiles survey data for various surveys throughout the year

  • Responds to payroll related questions or requests, including requests for verifications of employment

  • Maintains time off records

  • Processes all athletic coaching agreements and payments

  • Onboards all part time hires including substitutes and athletic coaches

  • Assists employees with electronic time and attendance

  • Adheres to and implements payroll policies and procedures; reporting needed changes or process improvements

  • Maintains employee confidence and protects payroll and benefit operations by keeping information confidential

  • Supports finance and human resources with annual audits (financial, 403(b), work comp)

  • Maintains HRIS database information, updating employee demographics, department, location, time-off and leave tracking

  • Acts as a backup for basic benefit information

  • Assists employees with benefit enrollments, as needed

  • Assists HR Director in producing annual faculty and staff letter agreements

  • Maintains and ensures accurate reporting of all ACA data

  • Assists HR in reviewing and responding to unemployment claims

Minimum Qualifications

  • Three to five years payroll experience, preference in Paylocity

  • Associates degree or equivalent training and education beyond high school, CPP preferred

  • Detail-oriented with strong organizational skills

  • Demonstrated computer aptitude with knowledge of Microsoft Office, Google docs, Gmail and a willingness to learn new software

  • Strong communication skills, written and verbal, including ability to interact with employees at all levels in a friendly and professional manner

  • Commitment to upholding the school's high ethical standards and maintaining absolute confidentiality

How to Apply:

To apply, please visit our website at www.spa.edu/careers.

SPA is committed to recruiting and supporting a diverse faculty and staff, and maintaining a workplace culture in which all are treated equitably.