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IV&V Project Manager

4 months ago

Albuquerque NM, United States US Tech Solutions Full time

Develop IV&V Management Plan Develop an IV&V Management Plan, which will describe the activities, vendor personnel, project schedule, deliverable schedule, standards, and methodology for conducting the IV&V reviews. The IV&V Management Plan will include a deliverable schedule and communication plan and matrix. Provide the report using the report template Quality Assurance IV&V Template along with the Quality Assurance IV&V Guidelines found on the Department of Information Technology (DoIT) web site: . Provide all documentation developed for this Deliverable for review and written acceptance by the Procuring Agency. Initial Assessment Report Provide an initial review of the activities required early in the project, particularly as it relates to planning. This will include a high-level review of previous activities conducted since project inception. Assess the project management processes and project organization and verify that lines of reporting and responsibility provide solid managerial/sponsor oversight of the project. Coordinate with the Procuring Agency to make certain there is governance, stakeholder involvement and other key areas, procurement, contracts and vendor management, requirements definition, traceability and management, and business process definition and analysis. Verify that project team roles and responsibilities of key project personnel are well-defined both for business and technical ownership of the project’s tasks and activities. For security, Contractor shall evaluate the project’s compliance with State of New Mexico information technology (IT) security policies, processes, and procedures in the development of the products IT security. Evaluate risk and issue management including processes for monitoring and tracking risks and issues. Indicate in the report whether the project planning activities are meeting the business objectives identified by the project sponsor, and the business objectives are clearly defined. Evaluate and make recommendations on the estimating and scheduling process of the project to ensure that the project planning assumptions, budget, and resources are adequate for the work-breakdown structure and schedule. The recommendations for the project’s success following the reviews indicated above are a key element of this deliverable. Use the report template Quality Assurance IV&V Template along with the Quality Assurance IV&V Guidelines for preparing this report. These documents can be found on the DoIT web site: . Furnish this report to the Department of Finance and Administration Chief Information Officer (CIO) and Executive Steering Committee and the DoIT Enterprise Project Management Office (EPMO). Provide all documentation delivered in this Deliverable for review and written acceptance by the Procuring Agency. Quarterly IV&V Status Reports Prepare and deliver five (5) written, interim, IV&V quarterly reports on the status of activities identified in the prior reports including activities listed below, as applicable during the reporting period, and the progress toward accomplishment of that activity since the prior report (i.e., re-evaluate all areas identified in the Statement of Work and covered in prior reports). The reports shall use the "Quality Assurance IV&V Template" available at: ; QAIVVReportTemplate.doc; include an evaluation of how the Project is implementing previously recommended risk mitigation activity(s) ; and document the status of the requirements traceability activity and the effectiveness of requirements management. Furnish these reports to the Procuring Agency CIO and to the DoIT Oversight EPMO at EPMO@state.nm.us. For each project deliverable evaluated, the report shall include the current status of the Project, including any pertinent historical background information that may explain any problems or movement forward otherwise undisclosed. The report shall also contain a detailed analysis of each activity area evaluated, and answer, at a minimum, the following questions:What are the Project's current activities/tasks in this area? How effective is the project in meeting best practices in this activity area? Is the Project making measurable progress in this area? Is the Project within budget and on schedule? What best practices or standards are applicable and or are being followed internally? Is the documentation for this activity area accurate and up to date? Quantify its analysis when possible and appropriate. The report should also contain detailed recommendations for each identified area, specifying what can be done immediately and in the long term to improve the Procuring. Agency's management of this project as well as future IT Projects. Any technologies, methodologies, or resources recommended by the Contractor shall reflect industry standards for that item and be appropriate for the Project. The recommendations shall also specify a method of measuring progress during implementation of such recommendations. Quantify the progress made by the Project toward meeting the recommendations from the previous review. Follow-up reports shall also contain any additional and/or modified recommendations, using the same level of detail as the Contractor applied in its initial recommendations. All findings and recommendations shall be traceable (with a clear and consistent method of identification/numbering), from the time first reported by the Contractor until closure. Assess participation, support and commitment by the Executive sponsor(s) and Business Owner(s), and that open pathways of communication exist between Project Management and Executive sponsor(s). Verify that there is appropriate Project Governance and an active Executive Steering Committee whose role is to acknowledge all changes impacting Project objectives, cost, or schedule. Verify that a Project Management Plan is being followed. Evaluate the Project management plans and procedures to verify that they are developed, communicated, implemented, monitored and complete. Evaluate Project reports to verify Project status is accurately traced using Project metrics. Evaluate and make recommendations on the estimating and scheduling process of the Project to ensure that the Project planning assumptions, budget, and resources are adequate for the work-breakdown structure and schedule. Review schedules to verify that adequate time and resources are assigned for planning, development, review, testing and rework. Verify milestones and completion dates are planned, baselined, monitored, and met. Verify the existence and institutionalization of an appropriate Project issue tracking mechanism that documents issues as they arise, enables communication of issues to proper state agency individuals/entities, documents a mitigation strategy as appropriate, and tracks the issue to closure. This should include, but is not limited to, technical and development efforts. Verify that the Project is managing risk through reporting, logging, and acting on reducing Risk. Evaluate the Project’s risk management plans and procedures to verify that risks are identified and quantified and that mitigation and contingency plans are developed, communicated, implemented, monitored, and complete. Verify that a Change Management Plan is created and being followed. Evaluate the change management plans and procedures to verify they are developed, communicated, implemented, monitored, and complete, and that Project Managers anticipate and prepare for resistance to change. Verify that a Communication Plan is created and followed. Evaluate the communication procedures and strategies to verify they support appropriate communications and work product sharing at all levels; assess communication plans and strategies for effectiveness, implementation, monitoring, and completeness. Verify that lines of reporting and responsibility provide adequate technical and managerial oversight of the Project. Verify that the Project’s organizational structure supports training, process definition, independent Quality Assurance, Configuration Management, risk and issue management, product evaluation, and any other functions critical for the Projects success. Verify that the obligations of subcontractors and external staff (terms, conditions, statement of work, requirements, standards, development milestones, acceptance criteria, delivery dates, etc.) are clearly defined and managed. Verify that all requirements including but not limited to business, technical and system requirements, as well as operations requirements can be traced through technical design, system build, software coding/configuration and test phases to verify that the system performs as intended. Verify that all necessary appropriate stakeholders have been consulted to the desired functionality of the system, and that users have been involved in the SDLC as appropriate. Verify that the obligations of the vendor, sub-contractors, and external staff (terms, conditions, statement of work, requirements, technical standards, performance standards, development milestones, acceptance criteria, delivery dates, etc.) are clearly defined. This includes verifying that performance metrics have been included allowing the tracking of Project performance and progress against criteria set by the State. Verify that the final contract for the vendor team states that the vendor will participate in the IV&V process, be cooperative in the coordination and communication of information. Evaluate the Project’s ability and plans to redesign business systems to achieve improvements in critical measures of performance, such as cost, quality, service, and speed. Verify that user acceptance testing has been completed to the user requirements. Verify that a sufficient number and type of case scenarios are used to ensure comprehensive but manageable testing and that tests are run in a realistic, model office-like environment. Verify that the tests runs are appropriately documented, including formal logging of errors found in testing. Verify that appropriate users/stakeholders are involved during testing. Verify that all training materials targeted for the end user and system administrator for using the software is taken through a testing and user acceptance process to assure than it matches the actual finished and delivered software solution. Verify that all training (including train the trainer) is given on-time and is evaluated and monitored for effectiveness, with additional training provided as needed. Review and evaluate the implementation plan, including any factors that could interfere with a successful implementation. Provide all documentation developed in this Deliverable for review and written acceptance by the Procuring Agency. IV&V Closeout Report: Provide final written report of the status of the project which includes an evaluation of the completed project. The report shall: Identify and evaluate project accomplishments and major deliverables. Identify lessons learned and areas in which the project could have improved its actions and methods. Evaluate methods used to obtain user satisfaction feedback to determine areas for future improvements; and evaluate the implementation of the integrated systems for effectiveness and efficiency. Identify and evaluate plan to transition to operations to ensure Procuring Agency has allocated appropriate resources for system maintenance and operations. 5. Review and acceptanceReview and acceptance of the project shall be determined by the approval of the Executive Steering Committee as defined in the project charter. Provide all documentation developed in this Deliverable for review and written acceptance by the Procuring Agency.